ASAWA (Inc) 23rd March 2009 Constitution
ANGELMAN SYNDROME ASSOCIATION OF WESTERN AUSTRALIA (INC)
The name of the Association is “Angelman Syndrome Association of
Western Australia (Inc)” (hereinafter called “the Association”).
The Objects of the Association are:
2.1 To educate the families of people with Angelman Syndrome, the
medical and educational communities, interested organisations and
individuals, and the general public about the diagnosis, treatment,
management and prevention of Angelman Syndrome;
2.2 To establish support systems for people with Angelman Syndrome,
their families and other associated persons
2.3 To provide and arrange advocacy on behalf of people with Angelman
Syndrome, their families and other associated persons;
2.4 To gather and disseminate information about Angelman Syndrome
and related matters for the benefit of families of people with
Angelman Syndrome and other interested organisations and
2.5 To promote research activities on the diagnosis, treatment,
management and prevention of Angelman Syndrome including but
not limited to the study of molecular/cytogenetic evaluations genetic
imprinting, hypopigmentation, craniofacial and neuro-anatomic
associations, appropriate drug therapy, hyperactivity, sleep disorders,
family stress and coping mechanism.;
2.6 To raise funds for the promotion and attainment of the above objects.
In addition to all the powers conferred by Section 13 of the Associations
Incorporation Act, 1987, the Association has the following powers:
3.1 to solicit, receive and accept donations, subscriptions, endowments,
gifts, grants and loans of money or any other property;
3.2 to do all such other things as may be incidental to the attainment of
the objects of the Association.
4.1 Family Membership
4.1.1 Family Membership shall be available to persons who have
attained the age of eighteen (18) years, and who are family
members or members of a foster family of a person with
Angelman Syndrome, who have applied in writing for
membership, whose application for membership has been
accepted by the Committee and who have paid the prescribed
4.1.2. For the purposes of Family Membership, family members shall
be defined as:
Parents (by birth or by adoption)
Other family full-time caregivers (being extended family
members of aunts, uncles, grandparents, siblings.) or legal guardians.
Siblings over 18 years of age.
4.1.3 Family members may vote at any meeting of the Association.
4.1.4 Family membership may be represented by up to two (2)
persons nominated in writing. The nominated persons are the
only persons able to vote. Each nominated person has one
4.1.5 A person with Angelman Syndrome being over 18 years
may become a member of the Association in their own right
without paying prescribed fee.
4.1.6 Each person admitted to membership shall be:
184.108.40.206 Bound by the Constitution of the Association
220.127.116.11 Entitled to all advantages and privileges of
4.2 Associate members
4.2.1 Associate members are persons who are not immediate family
members or members of a foster family of a person with
Angelman Syndrome, who have applied for membership,
whose application for membership has been accepted by the
Committee and who have paid the prescribed fees.
4.2.2 Associate members may attend meetings of the Association
and speak at the discretion of the President but may not
4.3 Organisation members
4.3.1 Organisation members are organisations which have
expressed support for the objects of the Association, applied
in writing for membership, which have been accepted as
members by the Committee and which have paid the
4.3.2 An Organisation member may appoint from its members, a
representative who may speak on its behalf.
4.3.3 Organisation members are Associate members.
4.4 Life Membership
4.4.1 The Management Committee may elect any member who has
given outstanding service to the Association. Any member may
nominate a person to the Management Committee for
consideration for Life Membership.
4.5 Applications for membership
4.5.1 All applications for membership must be directed to the
Secretary who must place them before the Committee at its
4.5.2 The Committee must consider any membership applications
within two (2) months of receiving them
4.6 Membership suspension
4.6.1 Membership may be suspended by at least a two-thirds
majority vote at a Committee meeting.
4.6.2 Any suspended member may require the suspension to be
reconsidered at a subsequent general meeting.4.7
Membership ceases upon:
4.7.1 Resignation in writing delivered to an office bearer of the
4.7.2 Non-renewal of membership within three months of expiry,
4.8 A register of members must be kept that indicates the name and
address of members, the date of commencement of membership, the
class of membership, whether the prescribed fees have been paid
and whether membership has ceased.
4.9 Prescribed Fees
4.9.1 The Committee may prescribe an annual membership fee of
such amount as it may determine from time to time.
4.9.2 Membership fees are due on 1st July each year or on such
other date as the Committee may determine.
4.9.3 New memberships received after 1st April in any year will
include twelve (12) months membership and will not be
required to pay membership fees until subscriptions are
renewed the following year.
5.1 Management of the Association is vested in the Management
Committee of not less than five (5) and not more than twelve (12)
5.2.1 The office bearers of the Association are
who must be elected at the Annual General Meeting prior to the
election of the remainder of the Management Committee members or
failing such election must be chosen by the Management Committee
from its members at a Management Committee meeting held within
one (1) week following the Annual General Meeting.
5.2.2 Each Office Bearing position must be held by separate
5.3 Nominations for the positions of office bearers and Management
Committee members must be in writing, seconded by a Full member
and received by the Secretary at least twenty-eight (28) days prior to
the Annual General Meeting.
5.3.1 In the event written nominations are not received by the
Secretary, nominations from the floor with consent by the
nominated person will be accepted.
5.4 The Management Committee must meet as often as is required to
conduct the business of the Association and not less than four (4)
times each calendar year.
5.5 The quorum for meetings of the Management Committee is four (4)
5.5.1 Any resolution agreed to in writing, by facsimile, by email or
over the telephone, by more than 50% of the Management
Committee shall have the same effect as and be deemed to be
a resolution passed by the Committee.
5.6 The President or two (2) other Management Committee members have power to call a Management Committee meeting
5.7 Notice of Management Committee meetings must be given at the
previous Management Committee meeting or by seven (7) days’
written notice distributed to all Management Committee members or in
an emergency by such other notice subsequently ratified by the
5.8 A Committee member or office bearer ceases to hold office upon:
5.8.1 resignation in writing delivered to an office bearer of the
5.8.2 absence from three (3) successive Management Committee
meetings without an explanation acceptable to the Committee;
5.8.3 found not to be a financial member and such membership fees
are not paid within one calendar month after notification of
5.9 Vacancies unfilled or arising in the office bearers or other Management
Committee members may be filled by the Committee by co-opting
members for the remainder of the term.
5.10 The Management Committee may function validly so long as its
number is not reduced below the quorum.
5.11.1 The Management Committee may appoint sub-committees of
members and non-members for specific purposes which may
meet as they see fit or as directed by the Management
Committee and which must report to the Management
5.11.2 The quorum for a sub-committee meeting is one half
the number of sub-committee members.
5.12 The Management Committee may appoint an executive of the office bearers to carry out routine business delegated by the Management Committee and which must report to the subsequent Management Committee meeting.
5.13.1 The positions of office bearers and Management Committee members become vacant at each Annual General Meeting and all office bearers and Management Committee members are eligible for re-nomination notwithstanding clause 5.13.2.
5.13.2 An office bearer may not hold the same office for a period in excess of three consecutive years
- General Meetings
6.1 The first Annual General Meeting of the Association must be held
within eighteen (18) months of incorporation and thereafter each
financial year and not more than four (4) months after the close
of the financial year.
6..2 The secretary shall give at least twenty-one(21) days written notice of the Annual General Meeting to members including notice of all
business on the agenda.
6.3 All financial members may attend the Annual General Meeting.
6.4 The quorum at the Annual General Meeting, shall be a minimum of six members. If, at the end of 30 minutes after the time appointed in the
notice for the opening of the meeting, there be no quorum, the meeting
shall stand and adjourn for one week. If at such meeting there is no
quorum, those members present shall be competent to discharge
the business of the meeting.
6.5 The agenda for an Annual General Meeting shall be:
Opening of Meeting
Confirmation of Minutes of previous Annual General Meeting
Presentation of President’s Report
Adoption of President’s Report
Presentation of Treasurer’s Report and Audited financial statements
Adopt the Treasurer’s report.
Election of new Management Committee and appointment of Auditor
Vote of thanks to outgoing Management Committee members
Notice/s of Motion
Urgent General Business
6.6 A Special General Meeting must be called by the Secretary within
twenty-eight (28) days of receipt of a directive of the Management
Committee or a written request specifying the business to be
conducted at the meeting of at least three of the full members or a
suspended member pursuant to clause 4.5.2.
6.7 At least fourteen (14) days written notice including notice of all items
on the agenda, of any Special General Meeting must be given to all
7.1 Annual General Meeting and Special General Meeting.
7.1.1 All resolutions and elections must be determined by a simple
majority except as otherwise required by this Constitution.
7.1.2 The President shall be entitled to a deliberate vote and, in the
event of a tied vote, the President shall exercise a casting vote.
7.2. Each individual financial member present shall have one (1) vote.
7.3 Voting is by a show of hands except that:
7.3.1 any contested election at an Annual General Meeting or
otherwise must be by secret ballot.
7.3.2 The meeting may by show of hands require any vote to be by
7.3.3 Any full member may be represented by proxy evidenced in a
manner and in a form determined by the Management
7.4 Persons with special interests or knowledge relevant to the Association may be invited to attend any meeting and to speak at the discretion of the President but may not vote.
8.1 All funds of the Association shall be deposited into the Association’s
accounts at such bank or recognised financial institution as the
Management Committee may determine.
8.2 All accounts due by the Association shall be paid by cheque or by
electronic funds transfer (EFT) after having been passed for payment
at the Management Committee meeting and when immediate
payment is necessary, account/s shall be paid and the action
endorsed at the next Management Committee Meeting.
8.3 Major or unusual expenditures must be authorised in advance by the
8.4 The Secretary shall not spend more than a set amount Petty Cash
without the consent of the Management Committee and shall keep a
record of such expenditure in a Petty Cash Book.
8.5 A statement showing the financial position of the Association shall
be tabled at each Management Committee Meeting by the
8.6 The Financial Year of the Association shall commence on 1st July
each year. The accounts, books and all financial records of the
Association shall be audited each year.
8.7 A statement of Income and Expenditure, Assets and Liabilities shall
be submitted to the Annual General Meeting. The auditor’s report
shall be attached to such financial report.
8.8 The signatories of the Association’s bank accounts will be the
Treasurer and any one from the following:
8.9 All property and income of the Association will apply solely to the
promotion of the objects of the Association and no part of that
property or income shall be paid or otherwise distributed, directly, or
indirectly, to members, except in good faith in the promotion of these
9.1 The President or in the President’s absence the Vice-President, is
to chair Committee and General Meetings.
9.2 If the President and Vice-President are absent from a meeting or are
unwilling to act as chair or if a majority of a meeting so requests, then
the meeting may elect another full member to chair that meeting and
who shall have one vote.
9.3 The President is to act as Spokesperson of the Association unless an alternative spokesperson has been appointed by the Committee or a
general meeting. The spokesperson is to make statements in
accordance with previously agreed policy or in an emergency
following consultation with at least two committee members.
10.1 The Treasurer must ensure that moneys received are paid into an
account authorised by the Committee in the name of the Association
within fourteen (14) days of receiving such monies.
10.2 The Treasurer must ensure that proper records are kept of all receipts and payments and other financial transactions.
10.3 All records and documents must be available for inspection by any
member of the Association.
10.4 The Treasurer must ensure that financial statements and budgets are prepared and that a report on the finances is submitted to each
10.5 The Treasurer must present audited accounts to the Annual General Meeting.
10.6 The Treasurer shall keep a register of members that indicates the
name and address of members, the date of commencement of
membership, the class of membership, whether the prescribed fees
have been paid and whether membership has ceased.
11.1 The Secretary must give notice of meetings in accordance with the
provisions of the Constitution.
11.2 The Secretary must ensure that records of the Association are kept
The Constitution and by-laws
Minutes of meetings
A file of correspondence
12.1 The Annual General Meeting shall elect or appoint an Auditor or
Auditors for the next twelve (12) months.
12.2 The Auditor/s shall examine and audit all the books and accounts of
the Association annually and have the power to call for all books,
papers, accounts, receipts etc of the Association and report thereon
to the Annual General Meeting.
The Association may from time to time elect any number of patrons who
may attend any meetings of the Association but may not vote.
- Common Seal
14.1 The Association must have a Common Seal which may be affixed
only by resolution of the Committee or a general meeting and in the
presence of two (2) Committee members, at least one (1) of whom
must be an office bearer.
14.2 The President is to ensure the safekeeping of the Common Seal.
- The Constitution
15.1 No alteration, repeal or addition shall be made to the Constitution
except at the Annual General Meeting, or General Meeting, called
for that purpose and notice of all motions to alter, repeal or add to the
Constitution shall be given to members twenty-one (21) days prior to
the Annual General Meeting or fourteen (14) days prior to a General
Meeting called for such purpose.
15.2 Such motions, or any part thereof, shall be of no effect unless passed by a seventy-five percent (75%) majority (Special Resolution) of
those present and entitled to a vote at the Annual General Meeting.
General Meeting or Management Committee Meeting, as the case
15.3 Within one month of the passing of a Special Resolution, the
Secretary shall notify the Department of Consumer and Employment
Protection of the amendment.
If, on the winding up of the association, there remains after satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid or distributed amongst the embers or former members, but shall be given or transferred to another association incorporated under the Act which has similar objects and to which income tax deductible gifts can be made as approved by the Commissioner of Taxation and which association shall be determined by resolution of the members.